HuB13 and its affiliated sponsors Newtown2050 Newtown Tidy Towns (We/ Us/ Our) collects your information and that relating to your parents or legal guardian for a number of reasons. This privacy notice describes how HUB13 and affiliates and use personal information about you before and after the HUB13 competition 2020. HUB13 is the organiser of the Art Competition 2020. HUB13 is based at Jacksmill, Kiltimon, Newcastle, Co. Wicklow A63RW84.
WHO LOOKS AFTER YOUR INFORMATION?
HuB13 is the primary data controller of the personal information you give us.
OUR USE OF YOUR INFORMATION
When you participate in the HUB13 Art Competition 2020 we may process your data in a variety of ways, for several different reasons and with a range of legal justifications.
This basis is appropriate where the processing is necessary to:
- Fulfil the HUB13 Art Competition 2020 terms and conditions;
- Administer the competition;
- Deal with your enquiries and requests; and
- Contact the winners.
Featuring photographs of the winners together with their name and ages may be used in in advertising and publicity.
WILL YOUR INFORMATION BE SHARED?
Winner’s names, age and category will be displayed in the annual credit union calendar and other publicity campaigns (such as posters, cards and other point of sale materials). Where you have given us permission to use your photographic image we may share those images along with names and age with national and local press as well as magazines, internal publications/web and social media (e.g. Facebook, Twitter and Instagram).
A non-exhaustive list of local newspapers which HUB13 may utilise can be found at the links below:
- Republic of Ireland: www.presscouncil.ie/member-publications/regionalnewspapers
- Northern Ireland: http://www.abyznewslinks.com/ukingni.htm
Where appropriate we may disclose your personal data to third parties who may help us run and administer the HUB13 Art Competition 2020 such as printers, ad agencies and service providers. We may also disclosure personal data where we are legally obliged to disclose your information such as to our regulators or the police.
HOW AND WHY DO WE COLLECT AND USE YOUR INFORMATION?
We will only process your personal information for the purposes of the HUB13 Art Competition. Your personal information will be collected following your completion of the entry form.
WHAT INFORMATION DO WE COLLECT?
We will collect, store, and use the following categories of personal information about you: Your name, date of birth, age, address, school/ college/ club/ organisation, and photograph.
DO YOU HAVE TO GIVE US YOUR INFORMATION?
You must give us some information to ensure you have complied with the terms and conditions of the HUB13 Art Competition and to administer the competition but there is some information that you can choose whether to let us have or not. When we ask you for information that you don’t have to give us, we will ask for your permission and let you know why we want it and what we will do with it.
HOW LONG WILL WE KEEP YOUR INFORMATION?
We don’t keep it forever, only for as long as we need it to help us do the thing we needed it for. We will destroy your personal data in a safe manner within one year of the competition prize giving ceremony. Consents relating to photographic images will be retained for as long as the photographic image is being used.
GETTING IN TOUCH
If you’re worried about how we get and use your information, you can speak to HUB13 who will be able to help you and answer any questions that you have. If you want to speak to somebody else, you can call the people who make sure that organisations like us are looking after your information correctly. Their contact details are set out below.
IF YOU ARE BASED IN REPUBLIC OF IRELAND, PLEASE CONTACT THE DATA PROTECTION COMMISSIONER (DPC)
Tel: +353 57 8684800 or +353 (0)761 104 800
Lo-Call Number: 1890 252 231
Post: Data Protection Commissioner, Canal House Station Road, Portarlington R32 AP23 Co Laois.
IF YOU ARE BASED IN NORTHERN IRELAND PLEASE CONTACT THE INFORMATION COMMISSIONER’S OFFICE (ICO)
Tel: 028 9027 8757 or 0303 123 1114
Post: ICO, 3rd Floor, 14 Cromac Place, Belfast, BT7 2JB
WHAT ARE YOUR RIGHTS
You and your parents have the right to: Ask us to change information you think is wrong. You also have the right to ask us to complete information you think is incomplete. You have the right to ask us for copies of your personal information. This right always applies.
There are some exemptions, which means you may not always receive all the information we process. In certain circumstances ask us to remove information when it’s not needed anymore. Object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. Tell us you don’t want your information to be processed.
This applies only in certain circumstances where we are processing your data based solely on your consent you have a right to withdraw that consent at any time and free of charge Request that we:
a) provide you with a copy of any relevant personal data in a reusable format; or
b) request that we transfer your relevant personal data to another controller where it’s technically feasible to do so.
Please note that the above rights don’t always apply and there may be some limitations.